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Thank you for your interest in exhibiting or sponsoring at the 2026 FANA Annual Meeting! Participating as an exhibitor or sponsor offers valuable benefits. On site, you’ll have the chance to showcase your latest products, offer live demonstrations, and increase brand visibility among both CRNAs and RRNAs.
Even before the exhibit hall opens, FANA will actively promote your company through the event website, mobile app, and electronic communications. All meal functions—including boxed lunches—are included to maximize networking opportunities throughout the event.
SPONSORSHIP OPPORTUNITIES
EXHIBIT BOOTH ONLY OPPORTUNITIES
Secure one (1) complimentary 6'x30" table in the Exhibit Hall with two chairs and small wastebasket, two (2) complimentary company representative exhibitor registrations, company name on Meeting registration site and Meeting mobile app, Exhibitor recognition on print and electronic promotional materials, and pre- and post-Meeting attendee lists. Please note, electricity is not included.
Pricing
- $1,999 by 8/31/26
- $2,200 after 8/31/26
You can register up to three (3) additional representatives at the rate of $350 each.
Digital QR Lead Retrieval Add-On
We’re excited to introduce an enhanced way for you to connect with attendees and maximize your ROI at the 2026 FANA Annual Meeting — DIGITAL Event Lead Capture! This feature is included with all sponsorship packages, and exhibitors also have the option to add Event Lead Capture for an additional $75.
Designed to make networking and follow-up easier than ever, this integrated tool allows exhibitors to capture and manage leads directly through the same mobile app attendees will already be using throughout the Meeting.
With Digital Event Lead Capture, you can:
• Scan attendee digital badges instantly from your phone or browser
• Rate leads, add notes, and track product interests in real time
• Export leads directly into your CRM or marketing platform for seamless follow-up
• Randomly select giveaway winners directly from the app
• Receive attendee inquiries even if they missed your booth
Best of all — there’s no extra software, third-party scanners, or complicated systems required.
We heard your feedback! To help ensure a smooth experience, we’ll be hosting an in-depth Event Lead Capture walkthrough prior to the Meeting on Thursday, September 17 at 2:00 PM EST to make sure your profile is fully set up and you’re ready to start capturing leads with confidence.
ADVERTISING OPPORTUNITIES
Pricing
- Push Notification in mobile app - $250
- Send a custom, real-time message directly to attendees’ in the mobile app. Promote your company, highlight your booth number, and include links to drive traffic, engagement, and booth visits throughout the event.
- Mobile App Banner Ad - $750
- Dimensions: (200px (Height) x 335px (Width)
Please reach out to [email protected] for more information.
*You must be a current sponsor or exhibitor to purchase one of the Advertising Opportunities.
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IMPORTANT DEADLINES
September 1 Hotel cut-off date for sleeping room reservations. Please reserve your sleeping room here.
September 8 No refunds will be available for exhibit space cancellations received after this date.
September 22 All advertisements due including mobile app push notification and banner ad in mobile app (if applicable). Bingo Cards will be submitted for printing. Any submissions made AFTER September 22 will not be included on the Bingo Card.
September 25 Company representative information must be submitted by the badge printing deadline. Submissions received after the deadline, or with incomplete information, will be printed onsite in the order received, and you may experience delays in receiving your badge.
FAQs
Is my company a good fit to exhibit or sponsor?
How do I register to become a sponsor or exhibitor?
"Click Here to become an Exhibitor or Sponsor" to access the online registration form. You will first need to log in to your FANA account or create an account to fill out the form.
If the sponsorship option you were interested in is not listed, it has already been reserved.
You will need your company website, description, and logo readily available to complete the form. For payment, you can pay via credit card using the online payment portal, or you can select the "invoice me" option to mail in a check. An invoice will automatically be sent to the email used to register.
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How many attendees does FANA anticipate?
We typically attract 450+ attendees to our in-person Annual Meeting, and attendance continues to grow each year. In 2025, we welcomed a record-breaking 492 attendees, and we expect to set a new record again at our next meeting.
Approximately 40% of attendees are CRNAs and 60% are RRNAs. While the meeting draws more RRNAs, exhibitors and sponsors see strong ROI by connecting with these future anesthesiology professionals and building brand recognition that can influence long-term purchasing decisions and loyalty.
What should I provide as a door prize?
Exhibitors and sponsors are encouraged to provide a prize such as a gift card or product to give away during the prize break on the last day. Drawings will be held and your prize will be awarded to an attendee who visits all exhibitor tables and completes the Exhibitor Bingo card.
What is a "complimentary push notification" in the mobile app?
This is a text message-like notification sent to all event app users. The notification is limited to 145 characters and is scheduled during a peak time for exhibitor or sponsor traffic. This notification is meant for text-only and we do not recommend using any custom links.
What is the cancellation policy?
A refund less a $100 processing fee will be available for exhibit space cancellations if written notification is received by FANA Headquarters by September 1, 2026. Send email cancellation requests to [email protected]. No refunds will be available for exhibit space or sponsorship cancellation requests received after September 1, 2026. In the event that the program is canceled or postponed due to circumstances beyond FANA's control, we will not be responsible for any travel costs or expenses, including cancellation/change penalties assessed by airlines, travel agencies or hotels.
Please note, FANA cannot guarantee delivery of sponsored/logo items if sponsorship is not paid in full by September 1, 2026. This applies to imprinted items such as tote bags and lanyards.
Venue
Hilton Tampa Downtown
211 N Tampa St.
Tampa, FL 33602
FANA has secured a special room rate of $259 per night, including a waived resort fee. Please note that amenities typically included in the Urban Destination Fee will not be available unless attendees choose to opt in at check-in at their own expense. The optional $30 resort fee includes premium guest internet, a daily $30 food and beverage credit valid at hotel outlets (excluding room service), and a one-hour bike rental for two guests.
This discounted rate is available through Tuesday, September 1, 2026, or until the room block is fully booked. To make a reservation, please book online using the FANA reservation link provided here or below.
EXHIBIT SCHEDULE
*Subject to change |
| Friday, October 2, 2026 |
| 12:00 p.m. |
Exhibit Hall Set-Up |
| 2:00 p.m. |
Attendee Registration Opens |
| 3:00 p.m. - 6:00 p.m. |
Attendee General Session |
| 6:00 p.m. - 7:15 p.m. |
Welcome Reception With Exhibitors |
Saturday, October 3, 2026
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| 7:00 a.m. - 4:00 p.m. |
Exhibit Hall Open |
| 7:00 a.m. - 7:30 a.m. |
Breakfast With Exhibitors |
| 9:30 a.m. - 10:00 a.m. |
Refreshment Break With Exhibitors |
| 12:00 p.m. - 1:30 p.m. |
Boxed Lunch Provided to Exhibitors and Sponsors |
| 3:30 p.m. - 4:00 p.m. |
Refreshment Break With Exhibitors and Prize Drawings |
| 4:00 p.m. - 6:00 p.m. |
Exhibitor Tear-Down |
Please reach out to me if you have any questions!
Zoe Pappas
Meeting Planner
[email protected]
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